There are numerous ways in which incorporating technology into your day-to-day operations can help your business run more efficiently. There are also a plethora of ways in which technology can help you grow your business. Any technology you implement should directly align to your business needs, goals and objectives. For the purpose of this article, we are going to cover three major business needs including increasing productivity and collaboration, and nurturing and growing talent.
Increasing Productivity and Collaboration
Quite often, business owners are so focused on acquiring new customers, or putting out fires, that they often do not have a good understanding of what their employees do on a day-to-day basis. Being able to identify and automate low-value tasks your employees are performing will allow them to increase the productivity in areas that will impact your bottom line. There are some amazing, fairly inexpensive technologies that can help you increase efficiencies in areas such as file sharing, password management, collaboration, digital signatures, and chat, just to name a few. All of the tools we are mentioning in this section are all currently being used within our organization.
One really powerful example that provides a lot of these capabilities is Google’s G-Suite, which, depending what package you choose, includes email, calendar, chat, file storage and management, and the ability to edit any digital file (document, spreadsheet, presentation, etc.) in real time with other people you invite….on any device! G-Suite is not as expensive as you might think with packages ranging from $5 – $25 per user per month. The ability to share and collaborate on documents alone makes G-Suite worth the cost.
If you have multiple accounts you need to manage, another great tool is a password vault product called LastPass. LastPass can be used to store user IDs, passwords, notes, website addresses and more. You can access your vault using a master password, but can extend your security by adding what’s called multi-factor authentication, which means you have to have your phone with you in order to log in. You can even share vault entries with specific individuals so they can log in to specific sites using LastPass. One really great feature is LastPass can also create complex, secure passwords for you and save them. With LastPass you no longer have to try and remember all your passwords.